Showing posts with the label email

Email Tip 3: Do not use the reply all option

Here's the logic,  We all get too many emails! We all send too many emails! We all speak of email as we do about traffic when we are stuck in it! What do I mean? Well when we are in a traffic jam we refer to the traffic being bad as if we are not part of it , but actually we are part of that collective term of traffic, if we were not there ourselves there would be less traffic.  The same can be said for email, if we sent one less email there would be less "traffic" for the recipient. So what's the suggestion? If every email we receive, that we need to reply on, we look at the recipients and the people copied on it and assess whether they need to be copied on our reply. Sometimes people are included by the originator to show that they are doing something, so once copied the goal is accomplished and the copied recipient does not need to see the rest of the conversation because they know the conversation is going on. There is a feeling sometimes that we h

Email tip 2 Switch off email alerts now!!!!!

Turn off the alerts. The hosts of the Manager Tools podcast Mark and Mike call the outlook pop up toast and as they say if you leave it on you are toast. Every time the email alerts you, you are distracted, even if for a second and this destroys focus on the task at hand. Switch it off, switch it off now. But when will I deal with email? I hear you cry. Simple answer whenever you schedule it in your calendar. 30 mins in the morning and in the afternoon, 1 hour at the end of the day whatever suits you. Just don't deal with email when everyone else wants you........which is when they send it you. Take control of your own time.

This email is important........but to whom

I had a long day yesterday and little access to my email, so while watching Jamie does...... I checked my mail and I found a number of emails which were marked as important so naturally had a look at those first.  To my surprise one of the mails was a list of training courses available for the coming month and my first reaction was "Why has this person marked this as important, it's not important to me." and following on from this I have been thinking about relative importance of emails. I do not, as a matter of course, use the important button unless I am sending something to my team that I want them look at quickly.  As I do not do it often the impact appears to be OK because they check the mails I send them pretty quickly anyway but this extra emphasis gets the results. When sending an email to someone who is not in my team I very, very, rarely use the important button because important is a subjective assessment.  Things that I consider important in my role may be